Why Your Session Zero Needs an Accommodations Checklist

Session Zero is one of the most critical moments for any campaign. It’s the time when players and GMs align expectations, discuss campaign details, and establish boundaries. Yet, one essential tool often overlooked is an Accommodations Checklist—a simple but powerful document designed to make the game inclusive, comfortable, and enjoyable for everyone.

Here’s why you need one and how it can transform your game.

What Is an Accommodations Checklist?

An accommodations checklist is a form or series of questions filled out by players before the campaign begins. It’s a way for the GM to gather information about each player’s preferences, needs, and boundaries in a non-intrusive and structured manner. Think of it as a way to customize the gaming experience to suit your specific group of adventurers.

The checklist can cover a variety of topics, such as:

• Accessibility needs (e.g., sensory sensitivities, mobility issues)
• Boundaries and triggers (e.g., specific themes or topics players want to avoid)
• Communication styles and group dynamics
• Gameplay preferences (e.g., roleplay vs. combat balance)
• Scheduling and session logistics

Why It’s Essential for Session Zero

1. Promotes Inclusivity
Every table is different, and players bring diverse needs and experiences to the game. An accommodations checklist ensures that no one feels excluded or overlooked, particularly players with disabilities, sensory sensitivities, or unique preferences.

For instance, knowing that one player needs larger text on handouts or another requires regular breaks can make the difference between an accessible, enjoyable game and a frustrating experience.

2. Establishes Trust
Session Zero is about building trust, and an accommodations checklist shows players that their comfort and enjoyment are priorities. By creating space for them to voice their needs, you demonstrate that you care about more than just the story—you care about the people at the table.

This trust can lead to better communication throughout the campaign and help prevent misunderstandings later on.

3. Prevents Issues Before They Arise
The best time to address potential problems is before they happen. A checklist helps surface concerns about sensitive topics, play styles, or interpersonal dynamics that could derail a session if left unaddressed. For example:

• A player mentions that they’re uncomfortable with themes of betrayal in the story.
• Someone expresses a strong preference for collaborative over competitive play.
• Another highlights a need for a quiet environment due to auditory processing issues.

Armed with this information, you can tailor the game to avoid pitfalls and foster a better experience for all.

4. Customizes the Campaign for Maximum Fun
TTRPGs are a shared experience, and no two groups are alike. Some players thrive on roleplay-heavy drama, while others prefer tactical combat or puzzle-solving. The checklist helps you understand what makes your group tick, allowing you to strike the perfect balance of content for your campaign.

How to Use the Checklist Effectively

1. Share It Early
Send out the checklist well in advance of Session Zero. This gives players time to think through their answers and ensures that everyone comes prepared.

2. Normalize Openness
When presenting the checklist, emphasize that it’s a tool for everyone’s benefit. Encourage players to be honest and reassure them that their responses will be treated with respect and confidentiality.

3. Revisit It Periodically
Needs and preferences can change over time. Check in with your players periodically to see if anything has shifted. This is especially important if the group dynamic evolves or the campaign takes unexpected turns.

The Bigger Picture

By incorporating an accommodations checklist into your Session Zero, you’re not just enhancing your own game—you’re setting an example for inclusivity and empathy in the TTRPG community.

Gaming should be for everyone. Small steps like these make our shared hobby more welcoming, ensuring that everyone at the table can enjoy epic adventures without unnecessary discomfort or conflict.

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If you’re ready to incorporate an accommodations checklist into your next Session Zero, I have one I’ve used myself multiple times. It utilizes Monte Cook’s Consent in Gaming Checklist in it for maximum usefulness, along with a lot more questions to ask. click here to check out my template and start making your game more inclusive today!